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RecruitFlow

Vetted cleaners in 14 days. Not 4 weeks.

AI-powered recruitment pipeline that sources, screens, and vets candidates through 4 stages. You interview the top 3 finalists. $699 per hire vs $6K-8K agency fees.

See pricing & process
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THE PROCESS

How RecruitFlow finds and vets your next hire.

STEP 01

Job posting across 6+ platforms

We post your role on Seek, Indeed, Jora, Gumtree, Facebook Jobs, and industry-specific boards. Targeted to your location (Adelaide, Melbourne, Sydney, Brisbane, Perth) and specific cleaning vertical (commercial offices, medical, hospitality, education, strata). Average: 40-80 applicants per role within 72 hours.

STEP 02

AI initial screening (eliminates 60-70%)

Every applicant goes through AI phone screening via Vapi. 5-minute call asks: availability, experience level, transport/license, salary expectations, right to work. Applicants who don't meet basic requirements are auto-rejected with explanation. You never see them.

STEP 03

Skills assessment & police check

Remaining candidates (typically 12-20) complete: (1) Cleaning knowledge test (equipment, chemicals, safety protocols), (2) Scenario-based questions (handling complaints, time management), (3) Police check authorization — we cover the cost. Only candidates who pass all 3 advance.

STEP 04

Reference verification (automated)

AI calls 2 references per candidate with structured questions: reliability, quality of work, reason for leaving, would you rehire? References are verified as real employers, not friends or family. Candidates with poor references are filtered out. Top 3-5 finalists emerge.

STEP 05

You interview top 3 finalists

We present 3 fully vetted candidates with complete profiles: resume, skills test scores, reference summaries, police check status, availability. You conduct final interviews (in-person or video). Choose your hire. Average time from job posting to finalists ready: 14 days.

STEP 06

30-day fit guarantee

If your hire doesn't work out in the first 30 days (performance issues, attendance, culture fit), we replace them for free. New search, new vetting, new finalists. You don't pay twice. Most clients don't need replacements — our vetting process has 92% retention past 90 days.

Stop wasting weeks on bad hires.

Without RecruitFlow

Posting on Seek/Indeed yourself: 40+ applicants, 90% unqualified (no experience, no transport, unrealistic salary expectations)
Screening calls: 2-3 hours on the phone with people who ghost after one shift
Recruitment agencies: $6K-8K per hire, 3-4 week process, they send 3 candidates and disappear
Reference checks: candidates give their mate's number, you call, waste of time
Bad hires: 1 in 3 quit within the first month, you start over from scratch
Time cost: 20-30 hours of your time to hire one person (posting, screening, interviewing, references)

With RecruitFlow

Multi-platform posting: 40-80 applicants within 72 hours, all locations and verticals covered
AI screens everyone: 60-70% eliminated automatically (no transport, wrong experience, salary mismatch)
Skills testing: only candidates who know cleaning equipment, chemicals, and safety protocols advance
Real reference checks: AI calls references, verifies they're real employers, filters out poor performers
You interview 3 vetted finalists: complete profiles, police checks done, references verified
30-day guarantee: if they don't work out, we replace them free — 92% retention past 90 days
$699 per hire vs $6K-8K agency fee: 90% cost savings

PROOF

Real hires, real retention, real savings.

11 DAYS AVG

Saved $73,212 in recruitment fees

Elite Facility Services, Brisbane

Before

Using recruitment agency
$6,800 per hire
3-4 weeks per placement
Hired 2 staff in 4 months (couldn't scale)

After

Top 3 vetted candidates in 11 days avg
$699 per hire
Hired 12 staff in 3 months
Saved: 12 × ($6,800 − $699) = $73,212
90% cost reduction per hire

“We were turning down contracts because we couldn't staff them fast enough. Recruitment agencies took 3-4 weeks and charged $6,800 per person. RecruitFlow got us 12 hires in 3 months at $699 each. Now we can scale.”

— Owner, Elite Facility Services
Read full case study
14 DAYS

100% retention — zero bad hires

Sparkle Clean Perth

Before

40+ applicants per role (Seek/Indeed)
Interviewed 12 people for 1 position
2 no-shows, 1 quit in week 1
Started the process over 3 times

After

AI screened 87 applicants
Presented top 3 finalists
Hired 3 (different roles over 6 months)
All 3 still employed 6+ months later
100% retention past 90 days

“I used to spend 20 hours screening applicants to hire one person, and half the time they'd quit after a week. RecruitFlow's AI handled 87 applicants, gave me 3 vetted finalists, and all 3 are still with us 6 months later. Game changer.”

— Owner, Sparkle Clean Perth
Read full case study
6 WEEKS

8 hires, $100K+ margin recovered

Darwin Carpet Cleaning Co.

Before

Won 4 new contracts
Couldn't staff them in-house
Had to subcontract (lost 40% margin)
Margin lost: $2,100/month per contract

After

8 staff hired in 6 weeks
Staffed all 4 contracts in-house
Margin recovered: $2,100/mo × 4 = $8,400/mo
Annual margin recovery: $100,800
$100K+ annual margin recovered

“We were leaving $8K per month on the table by subcontracting because we couldn't hire fast enough. RecruitFlow got us 8 staff in 6 weeks. Now we staff every contract we win and keep the full margin.”

— Owner, Darwin Carpet Cleaning Co.
Read full case study

DO THE MATH

RecruitFlow vs recruitment agencies.

Calculate your savings based on hiring frequency and agency fees in your market.

12 hires
424
$6,500
$0$8,000
4 weeks
2 weeks6 weeks

Current annual cost

$78,000

RecruitFlow Year 1 cost

$12,587

Annual savings

$65,413

Weeks saved

24w

520% ROI

Return on investment in Year 1

Agency / DIY annual cost$78,000
RecruitFlow Year 1 cost$12,587

This calculator assumes average market rates for recruitment agencies ($6K-8K per hire). RecruitFlow pricing: $2,999 setup + $699 per hire + ad spend (~$100/hire). Most clients hire 8-15 staff per year.

PRICING

What you pay, what you get.

Setup fee

$2,999

one-time

Job posting templates, AI screening setup, skills assessment config, reference check scripts

Per successful hire

$699

per hire

You only pay when you hire someone. No hire, no fee.

Ad spend estimate

~$100–150

per hire

Job board listings (Seek, Indeed, Jora, etc.). Billed directly or added to invoice.

What's included:

Multi-platform job posting (Seek, Indeed, Jora, Gumtree, Facebook Jobs, industry boards)
AI phone screening (eliminates 60-70% of unqualified applicants)
Skills assessment (cleaning knowledge, equipment, chemicals, safety)
Scenario-based vetting (customer service, problem-solving, time management)
Automated reference checks (AI calls references, verifies authenticity)
Police check coordination (we manage the process, you approve)
Top 3 finalists presentation (complete profiles, test scores, reference summaries)
Interview scheduling & coordination
30-day fit guarantee (free replacement if hire doesn't work out)

30-day fit guarantee — free replacement if it doesn't work out.

New search, new vetting, new finalists. You don't pay twice. 92% of RecruitFlow hires are still employed 90+ days later.

No monthly retainer. You only pay when you need to hire. Most commercial cleaning companies hire 8-15 staff per year. RecruitFlow is on standby whenever you need it.

Or book a strategy call first →

QUESTIONS

Everything about RecruitFlow.

Ready to stop wasting time on bad hires?

Book a 30-minute strategy call. We'll review your hiring needs and show you exactly how RecruitFlow vets candidates for your business.

12 days avg hire time  •  92% retention past 90 days  •  $699 per hire vs $6K-8K agencies